Key aspects in conducting personnel production
22.12.2024
HR management in a company covers the entire process of working with personnel – from hiring to firing. This is an important part of HR management, and the correct organization of the HR process contributes to effective management of people and compliance with labor legislation. Here are the main aspects that are important to consider when conducting HR production:
Registration and storage of personnel documents
- Employment contracts: It is important to correctly formalize employment contracts with employees. They must contain all the required details, such as information about the position, salary, working conditions, terms, etc.
- Personal files of employees: Each employee must have a personal file in which documents are stored, such as a diploma, medical record, certificates of accrued salaries, etc.
- Orders: All personnel changes (hiring, firing, transfer, leave, etc.) are formalized by orders signed by the head of the company.
Registration and reporting
Employee registration: All employees must be registered with the pension fund and social security funds. This is an important step to ensure social guarantees for employees.
Human resources: transfer, dismissal
- Employee transfer: Transfer to another position or to another branch of the company must also be formalized by an order with the appropriate changes to the employment contract.
- Dismissal: When dismissing, you must follow the established procedure, filling out all the necessary documents (for example, a dismissal act, a pay slip, a dismissal application, etc.).
Holidays and work leaves
- Vacations: Employees are granted both paid and unpaid leaves. It is important to correctly calculate the duration of vacations, as well as control their use.
- Vacation calendar: Maintaining a vacation schedule helps to avoid conflict situations and problems with ensuring the continuity of the company’s operations.
Social guarantees and labor safety
- Employee training and certification: The employer is obliged to organize employee training on labor safety issues, as well as conduct certification of workplaces.
- Medical examinations: Many categories of employees must undergo regular medical examinations, which must also be recorded in the documents.
- Insurance: Includes mandatory and voluntary health insurance for employees, as well as programs to improve the quality of life of employees.
Disciplinary measures and motivation
- Disciplinary sanctions: It is important to keep records of all disciplinary violations, such as remarks, reprimands and dismissals.
- Motivation system: The employer must develop a system of incentives for employees, be it bonuses, bonuses, additional vacation days or other incentives.
Electronic document management
Modern companies are increasingly switching to electronic HR documentation, which greatly simplifies the process. For example, the use of specialized HR systems allows you to automate time tracking, payroll calculation, working hours and business trips.
Using electronic signatures and remote work
- An electronic signature allows you to speed up the process of signing employment contracts and other documents.
- Remote work requires special conditions for proper accounting of working hours, wages and providing employees with all the necessary equipment.
Proper management of personnel records helps not only to comply with labor legislation, but also to increase the efficiency of the company, improve employee motivation and minimize the risks associated with the violation of labor rights.